EncryptTitan Email Security
In EncryptTitan's Email Security, you can set up rules to encrypt emails sent by your users. The EncryptTitan Email Security UI is divided into several sections, where you can set up and enable:
Subject line Keyword to Encrypt E-mail
In Email Security > Subject line Keyword to Encrypt E-mail you can set the keywords for email encryption. When one of the keywords entered here is used in the email’s subject, the email will be encrypted automatically.
Note
It is not necessary to add additional keywords because the word secure is automatically added by default when an account is created.
You must have a minimum of one keyword.
Note
The encryption delivery method applied to an email will depend on the the methods you have enabled and the keyword the end user adds to the email they are sending.
The following options are available:
Search: Enter the search string in the Search box to search for a keyword.
Add New: Select Add New to add a new keyword. In the pop-up window that appears, enter the keyword and select Save.
Edit: Select the keyword and then Edit to edit the existing keyword. Edit the keyword and select Save.
Delete: Select the keyword and then Delete to delete it. Select OK to delete the keyword.
Mask all keywords...: If you want to prevent the keywords from being displayed to the recipient, select the checkbox Mask all keywords so that they are not displayed in the subject line to the recipient. (This action will apply to all keywords).
Secure Delivery Method 01: TLS
In Email Security > Secure Delivery Method 01: TLS you can enable TLS to send emails with the Transport Layer Security (TLS) protocol. This means that emails will be delivered securely and directly to the recipient’s inbox. You can also configure a template which will appear in the email’s footer.
To use this delivery method, do the following:
Turn on the Enable toggle to send emails with Transport Layer Security (TLS) protocol. If you enable TLS, then you must enable either Secure Delivery Method 02: No Registration Required (NRR) or Secure Delivery Method 02: Registration Required (RR). The reason for this is that if the TLS certificate quality and hostname validation tests don't pass, then the next available delivery method will be used.
Select the radio button to choose between Basic protocol and Advanced protocol:
Basic: The Basic level is selected by default and verifies the TLS version, which should be at least TLS 1.2.
Advanced: If you select Advanced, that it verifies the TLS certificate presented by the mail server. It needs to be valid with a matching server name and valid certificate chain. This is in addition to TLS version being TLS 1.2 and above.
Use the TLS footer template to create the footer to appear in the email. You can choose between three views:
Design: This is the default view and the one that enables you to design your template.
HTML: Select HTML if you want to view the html code for your template.
Preview: When you're finished designing your template, select Preview to see how it will appear in email format for your recipient.
Secure Delivery Method 02: No Registration Required (NRR)
If you enable Secure Delivery Method 02: No Registration Required (NRR), then an end user can send emails and have them delivered to a secure portal without the recipient having to set up an account on the secure portal. The email recipient receives a one-time password (OTP) to view the email.
Specific keywords can be added under secure delivery methods. When a user adds one of these keywords to the subject of an email, the mail will be delivered to the secure portal without the need for the recipient to create a secure portal account. If TLS is not enabled, and NRR is enabled, the key word from the top section will enforce the NRR delivery method.
To use this delivery method, do the following:
Turn on the Enable toggle to enable NRR.
To manage keywords, you can:
Search: Enter the search string in the Search box to search for a keyword.
Add New: Select Add New to add a new keyword. In the pop-up window that appears, enter the keyword and select Save.
Edit: Select the keyword and then Edit to edit the existing keyword. Edit the keyword and select Save.
Delete: Select the keyword and then Delete to delete it. Select OK to delete the keyword.
Secure Delivery Method 03: Registration Required (RR)
In Email Security > Secure Delivery Method 03: Registration Required (RR) you have the option to ensure that all recipients must be registered with EncryptTitan to receive encrypted email. Recipients of a mail sent with the RR keyword will have to set up an account on the secure portal to view their mail.
You can also add keywords to encrypt the emails, but this isn't mandatory. If you do not enable TLS or NRR, then the keywords set up in the Subject line Keyword to Encrypt Email section are used.
To use this delivery method, do the following:
Turn on the Enable toggle to enable RR. If you enable RR, and a user sends an email with an RR keyword, then the recipient of the mail is directed to set up an account on the secure portal to read and reply to the email.
To manage keywords, you can:
Search: Enter the search string in the Search box to search for a keyword.
Add New: Select Add New to add a new keyword. In the pop-up window that appears, enter the keyword and select Save.
Edit: Select the keyword and then Edit to edit the existing keyword. Edit the keyword and select Save.
Delete: Select the keyword and then Delete to delete it. Select OK to delete the keyword.
Sender Notifications
In Email Security > Sender Notifications, you can enable the following notifications:
Enable sender notification for messages encrypted via TLS-Verify: Turn on the Enable toggle to send notifications to the sender each time the email is encrypted and sent via TLS-Verify.
Enable read receipts for messages encrypted via Registration Required and No Registration Required: Turn on the Enable toggle to send read receipts of recipients to the sender.
Enable sender notification for messages encrypted via Registration Required and No Registration Required: Turn on the Enable toggle to send a notification to the sender each time the email is encrypted and sent to the secure message portal.
General Email Security Settings
In Email Security > General, you can set up the following:
Service identity username: Select the service identity username from the dropdown list. This is mandatory if you want users on the domain to be able to send mails for encryption who are not added to the system as end users. Any invitation sent to end users will come from this user.
Retention policy (in days): Set the number of days for which the email will be retained. The default is 60 days.
Maximum file size allowed (in MB): Set the maximum file size that can be attached in the email.